How prompts and topics fit together
- A prompt is one question, for example “Best project management tool for small teams?”. WebGlazer sends it to each AI engine you track.
- A topic groups related prompts, for example “Pricing comparisons”. Topics let you filter the dashboard and see visibility per subject.
- Each brand (project) has its own prompts and topics.
Where your first prompts come from
When you set up a brand, WebGlazer reads your website and suggests the rest:- Topics: WebGlazer generates topics for your brand. You tick the ones to keep, edit their names, or add your own. The counter shows how many topics your setup allows.
- Prompts: WebGlazer writes prompts for each kept topic. You review them, edit or remove any, then click Looks good.
Add prompts
1
Open the Prompts tab
Go to AI Visibility > Prompts and click Add prompts.
2
Pick a source
Choose one of three ways:
- Generate with AI: WebGlazer suggests new prompts. You can pick Topics (optional) and fill in What should we focus on?, for example “pricing questions, comparisons with other tools”. Click Generate.
-
Manual/CSV: choose Type prompts and enter one prompt per line, or choose CSV file and upload a file with a
promptcolumn and an optionaltopiccolumn. A file can have up to 1,000 rows. For example: - Google Search Console: WebGlazer finds question-style searches people already make on Google for your site. A Company Admin connects Search Console first. Anyone else can upload a Search Console Performance export (CSV or ZIP, up to 20 MB) with Upload GSC export instead.
3
Review the list
Every source feeds one review list. Edit the text of any row, give each prompt a topic, or use Select all, Assign topic and Remove from review on several rows at once. Prompts you already track or already archived are skipped and counted at the top.
4
Add them
Click Add selected. The footer shows how many slots you have, for example “18 selected · 300 slots available → 282 after adding”. If your selection is bigger than your free slots, Add selected stays off until you select fewer.
Edit a prompt
Open the row menu of a prompt in the Active tab and choose Edit prompt. You can change the text and the topic, then click Save. A prompt cannot be edited into the same text as another prompt you already track or archived.Archive and restore prompts
Archiving stops a prompt from running but keeps its past results.- Archive one prompt: row menu > Archive prompt.
- Archive several: tick the rows and click Archive in the bar that appears.
- Free up slots when you are at your limit: click Manage prompts, tick the prompts to stop, then click Archive N prompts.
Delete prompts
Deleting is only possible from the Archived tab. Click Delete on a row, or tick several and click Delete selected.Manage topics
On a wide screen the topic list sits left of the Prompts table. On a smaller screen click Manage topics to open it.- All topics shows every Active prompt. Click a topic to filter the table to it.
- Add topic: enter a Topic name and click Add topic. If a topic with that name is archived, you are offered Restore instead.
- Rename: click the edit icon next to a topic, change the name and click Save. The prompts stay in the topic.
- Remove: click the remove icon. The prompts and their history stay. If the topic still has Active prompts, choose where they go under Move prompts to and click Move prompts and remove.
How many prompts you can track
Your plan sets how many Active prompts your account can track at once. All brands on the account share this one pool. Archived prompts do not count.
You can buy more prompts as an add-on in Settings > Billing & plan. Agency plans count daily credits instead of prompts: each prompt uses one credit per AI engine every day. See Agency accounts.
With the add-on, Basic goes up to 200, Standard up to 250 and Advanced up to 350, in steps of 50.
The Prompts table shows your current use as “used / allowance” next to Add prompts. At the limit, the button turns into Upgrade plan and Manage prompts. On an agency plan the count is in daily credits instead, for example “120 of 464 daily credits used”, and you reach the limit when your daily credits are fully committed.
Write prompts that measure something useful
These tips follow from how WebGlazer asks your prompts and counts the answers.- Ask like a buyer would. AI engines answer the whole question, not keywords. “Which CRM works for a 10-person sales team?” tells you more than “CRM software”.
- Leave your brand name out of most prompts. A prompt that names your brand is marked as branded. It shows how AI describes you, but it cannot show whether AI recommends you on its own. The To-do list counts only prompts that do not name your brand.
- Cover the whole buying journey. In Settings > Brand profile, the Question mix sets how often new AI-generated prompts are about Learning, Comparing or Buying. It applies to prompts you add from then on. Prompts you already track stay as they are.
- Check your market and language. Most engines are asked from the country set under Settings > Brand profile > Market and language, and Google AI Mode also gets the language. Write prompts in the language your buyers use there.
- One idea per prompt. Two prompts that ask the same thing in different words give you near-identical answers and use two slots.
- Use topics as your reporting groups. Put prompts in the topic you want to read results for, since the dashboard filters by topic.
- Keep personal data out. Prompts are sent to third-party AI services, so never include names, emails or other personal or sensitive data.